Can Real Estate Documents Be Notarized Online? RON Options for Buyers, Sellers & Investors

Real estate transactions move fast—and missing a notarization can delay a closing, refinancing, or investment deal. The good news is that many real estate documents can now be notarized online using Remote Online Notarization (RON), allowing buyers, sellers, and investors to sign securely from anywhere.

In this guide, we’ll explain which real estate documents qualify for online notarization, how remote closing notarization works, and what you should confirm before signing.

What Is Online Real Estate Notarization?

Online real estate notarization uses Remote Online Notarization (RON) technology to notarize documents through a secure video session. Instead of meeting a notary in person, signers appear before a commissioned RON notary online.

RON sessions include:

• Identity verification using government-issued ID

• Knowledge-based authentication (KBA)

• Live audio/video recording

• Tamper-evident digital signatures and seals

  
  

This process is legally recognized in most U.S. states and widely used for real estate transactions.

Can Real Estate Documents Be Notarized Online?

Yes—many real estate documents are eligible for remote notarization, though acceptance depends on:

• State RON laws

• The receiving county or recorder’s office

• Lender or title company requirements

  
  

Always confirm acceptance before notarization, especially for documents that will be recorded.

Common Real Estate Documents That Can Be Notarized Online

Buyer & Seller Documents

• Purchase agreements (in some cases)

• Seller disclosures

• Affidavits related to ownership or occupancy

• Deeds (state and county dependent)

  
  

Loan & Financing Documents

• Mortgage affidavits

• Deeds of Trust (where permitted)

• Refinancing documents

• Owner’s affidavits

  
  

Note: Some lenders still require hybrid or in-person notarization for specific loan packages.

Investor & Property Management Documents

• Power of Attorney for real estate transactions

• Entity documents (LLC resolutions, certificates)

• Property transfer affidavits

• Out-of-state investor paperwork

  
  

These are highly RON-friendly and commonly notarized online.

What Is Remote Closing Notarization?

Remote closing notarization refers to using RON during a real estate closing or partial closing process. It is especially beneficial for:

• Remote buyers and sellers

• Out-of-state or international investors

• Military members or traveling professionals

Remote closings reduce delays, eliminate travel, and allow same-day execution in many cases.

What You’ll Need to Notarize Real Estate Documents Online

To complete online real estate notarization, you’ll typically need:

• A valid government-issued photo ID

• A computer, tablet, or smartphone with camera and microphone

• A stable internet connection

• Unsigned documents (uploaded in advance)

  
  

Some documents may also require witnesses, which can often be provided remotely.

Are Online Real Estate Notarizations Legally Valid?

Yes. RON real estate documents are legally valid when:

• The notary is commissioned for RON

• The notarization follows state law

• The receiving entity accepts remote notarization

  
  

Most states have adopted permanent RON legislation, and adoption continues to grow across the real estate industry.

When In-Person Notarization May Still Be Required

You may still need an in-person notary if:

• A county recorder does not accept electronically notarized deeds

• A lender or title company requires wet signatures

• State law restricts specific document types

  
  

A qualified RON notary can help verify acceptance before you sign, avoiding costly delays.

Why Buyers, Sellers & Investors Choose Online Real Estate Notarization

• Faster closings

• No travel or scheduling delays

• Secure, recorded notarization sessions

• Ideal for remote and time-sensitive transactions

  
  

For many clients, RON is now the preferred option, not just a convenience.

Need a Real Estate Document Notarized Online?

If you’re buying, selling, refinancing, or investing in real estate and need notarization fast, remote online notarization may be the right solution.

Schedule an online notarization today and confirm whether your real estate documents qualify for RON before signing.